IHDA Event Policy

IHDA event

• IHDA does all the work
• IHDA accepts all financial responsibility and any profits go to IHDA
• IHDA pays to have access to a site  and to rent stock
• IHDA policies all apply and IHDA insurance will cover the event

IHDA co-sponsored event

• Event  holder does all the work
• Event  holder accepts all financial responsibility and any profits go to the event holder
• IHDA policy regarding injured or dead stock will be in effect
• Event  holder agrees to abide by all IHDA policies and will be covered by IHDA insurance
• IHDA will supply $100 toward publicity  and other expenses. This amount will be $75 for 2006, $50 for 2007, $25 for 2008 and phased out in 2009.
• IHDA will post information about the event including premiums on its website
• Event holder sets all charges and agrees to give IHDA members a $5 deduction for clinics and trial entries and a similar deduction for runs during fun days.  Similarly,  a provision will be made for junior members to participate at a reduced price (half price for clinics and trials, to be determined for fun days).  Number of junior members may be limited.

The $5 deduction will be per overall event (not each day) unless the event holder wants to make it more generous (e.g., per day or per entry).

Procedure

1.                  Event  is proposed to the IHDA president

2.                  IHDA president negotiates conditions (above or may be modified to suit circumstances)

3.                  IHDA president presents proposed events to board.

4.                  A simple majority vote of the board is required for the event  to be approved